festival Environmental policy
This policy undergoes monthly review
At Edinburgh Green Film Festival (EGFF), we recognise that we have a responsibility to the environment beyond legal and regulatory requirements. As part of the Scottish creative and arts industry, we realise we have an opportunity to inform and inspire our audiences. Additionally, with our festival aiming to encourage discussion of environmental issues, we know it's important to uphold a strong green policy that translates to environmentally-conscious decision-making and actions. We are committed to minimising our environmental impact and to the continuous improvement of our practices.
We are a member of Creative Carbon Scotland’s Green Arts Initiative programme, a network of organisations that work towards increasing the environmental sustainability of the Scottish arts community. We participate through the use of their tools and resources, and by communicating our data for annual feedback reports.
We understand that as we continue to develop our organisation and our event, it will be necessary to regularly assess and update this policy to ensure we continue to meet our aims and further minimise our environmental impact.
EGFF will meet, where possible, all aims listed on this environmental policy document. During planning of the event these aims will be updated and edited in order to ensure the highest degree of environmental awareness and prevention of damaging practices.
EGFF will work to meet high standards of sustainability and minimise our environmental impact. This will be achieved by monitoring and analysing the emissions produced in all aspects of the festival in order to minimise our emissions. We will work to use sustainable products. We will also ensure effective and conscious waste management is achieved by reducing and recycling the waste produced by our operations and engage with staff to ensure they are aware of, and adhere to, the policy. Additionally, we will set targets and objectives, with frequent reviews, to support this policy, continually improve our environmental performance and reduce our environmental impact.
We will also produce a post-event report detailing our environmental impact, and our activities to reduce or mitigate this, in order to identify areas for future improvement and ensure transparency within our practices.
Our team reduces the need for travel by utilising video-conferencing software for our meetings. Where travel is necessary, we will prioritise the most environmentally-friendly option available: walking, cycling, then public transport. In the event that these options are unavailable and the use of a car is necessary, we will encourage car sharing to reduce the number of vehicles used. All travel data will be included in our emissions monitoring and reporting.
We will promote greener travel to our customers by providing clear information on walking, cycling, and public transport routes to our event on our website, social media channels, and any relevant correspondence. We hope to survey customer and staff travel preferences to include in our emissions reporting and to identify areas for future improvement.
All external suppliers and partners will be vetted by the Environmental Officers and their policies will be reviewed. When contacting suppliers we will put our environmental policy and our partnership with the Green Arts Initiative to the forefront in order to ensure they are committed to working with us and uphold our policies. This will ensure that good environmental practice is a criterion when choosing suppliers and partners.
Additionally, we will always endeavor to use their most sustainable option and the products we do choose from an appropriately vetted supplier will be ordered with the aim of avoiding unnecessary waste and so we will only order what we believe is the required quantity of product.
Printing and publicity
We aim to reduce our paper, ink and power consumption associated with printing wherever possible. We are reducing the need for printing by generating publicity digitally via our website and social media channels. When communicating internally, information is circulated via email to avoid printing. Contracts, invoices or other correspondence will also be sent electronically.
Where printing is necessary, we will use local printers to reduce freight/delivery emissions. We will select the most sustainable options available, such as FSC-certified paper, vegetable inks, double-sided (or multiple pages-per-sheet) and black-and-white printing. Staff printing materials at home are encouraged to utilise these options and only print when strictly necessary.
All printed materials will contain green straplines wherever applicable. For example, “FSC-certified” and “Please recycle this”. Materials and products sent electronically will state “Please print only if necessary”. To highlight our commitment to environmental sustainability, all printed materials will additionally include the Green Arts Initiative logo.
Our marketing staff will be required to carry out audits to identify areas for further work, such as asking where customers heard about us: this may illustrate an opportunity for further reductions on printed publicity.
All printing activity will be recorded for reporting purposes.
We will train all staff and volunteers through an environmentally-conscious lens and encourage curiosity and engagement.
We will ensure that all staff agree and adhere to all policies that are set and implement them across the event. More specifically, core staff in charge of social media and advertising will research news stories and films with an unbiased lens in order to provide our audience with truthful, engaging and environmentally conscious content.
We will work alongside staff and volunteers to improve our policy by being open to idea contributions.
We aim to reduce, reuse, recycle or repurpose as much of our waste as we can. We will conduct an audit on the waste generated by our event and both customers and staff will be encouraged to recycle or reuse wherever possible. We will also discuss with our suppliers their waste policies, as part of their environmental commitment and practices.
We endeavour to order only what we believe is required in an attempt to minimise waste. Digital publicity will be prioritised over printed publicity. We will seek to reuse any printed materials: for example, if printed programmes are to be used at the event, we will encourage their return so that they may be reused in subsequent viewings.
Our Environmental Officers (Abbey Welch and Roisin McGrory) will implement and engage with this policy across the company and festival and will field all related enquiries from staff, volunteers, suppliers and partners.
We will ensure all staff and volunteers have read and understood the policy. This will be done by conducting a sit-down training session with staff and volunteers before the event where all individuals can engage and comment on policies. Additionally, a monthly meeting with core staff will be held reviewing and implementing this policy document to ensure awareness of all updates.
Our policy appears on our website in an easily accessible place for all to read. This allows us to take all comments and opinions on board and enact change where necessary.
We will provide a post-event report detailing our environmental impact, mitigation measures and areas for future improvement.
At the event itself, we will emphasise our commitment to minimising our environmental impact clearly through the following: clear signposting, clearly labelled and accessible recycling points, free tap water will be available for water bottle refills, reusable cups for hot beverages will be encouraged and will allow for discounts on hot drinks (subject to venue policy and Covid-19 regulations). Reminders of each of these will be announced throughout the event.
Finlay van der Vossen, Festival Leader
Adam Williamson, Lead Programmer
Conor Nicolson, Outreach and Marketing
Roisin McGrory, Environmental Officer
Abbey Welch, Environmental Officer