festival Environmental policy

This policy undergoes monthly review

written and amended by Roisin McGrory and Abbey Welch

At Edinburgh Green Film Festival, we recognise that we have a responsibility to the environment beyond legal and regulatory requirements and, as part of the Scottish creative and arts industry, we have an opportunity to inform and inspire our audiences. With our festival seeking to encourage discussion around environmental issues, we know it is important to uphold a strong environmental policy and to communicate this to our staff, patrons and partners. We are committed to minimising our impact and to the continuous improvement of our practises ― as we continue to develop our organisation and event, we will be regularly reviewing and updating this policy.

We are a member of Creative Carbon Scotland’s Green Arts Initiative, a network of organisations working towards increasing sustainability within the Scottish arts community.


I. Energy


We are really proud of the environmental benefits of our festival going digital this year but we do anticipate our energy usage to be higher as a result. Emissions will be produced by the energy required to stream our content. This is highly dependent on the viewer’s device type, their network connection and the resolution of the content. We will be asking our viewers to share how they watched our content with a brief survey, to allow us to assess this part of our energy expenditure and associated emissions for our impact report.


II. Travel


Since our inception, to reduce our travel emissions, the EGFF team has utilised video-conferencing software for meetings. In the event that travel becomes necessary, we will choose the most environmentally-friendly option available (walking, cycling, then public transport). If driving is unavoidable, we will employ car-sharing to reduce the number of vehicles. Any travel data will be recorded in an emissions monitoring log.

With our festival going digital this year, audiences will not be travelling to physical film screenings and this has significantly reduced our anticipated environmental impact associated with travel emissions. Our guests attending our in-person event are strongly encouraged to use ‘greener’ travel options and we will provide information regarding local walking, cycling and public transport options prior to the event. We hope to survey our audience’s travel arrangements and include this in our impact report.


III. Partners and procurement


Our choices in external suppliers and partners are based on the commitments to environmental sustainability of the business or organisation and their willingness to work with us to uphold our own policy and values. We always endeavour to use the most sustainable options available to us and all procurements are made with our commitment to avoid unnecessary waste in mind.


IV. Communications


We aim to reduce our paper, ink and power consumption associated with printing wherever possible. So far, we have generated our publicity solely through our website and social media channels to avoid printed marketing materials. For internal communications, we utilise file-sharing software to avoid printing information. Contracts, invoices or any other correspondence are also sent electronically. 

Where printing is necessary, we will use local printers to reduce freight/delivery emissions. We will select the most sustainable options available, such as FSC-certified paper, vegetable inks, double-sided (or multiple pages-per-sheet) and black-and-white printing. All printed materials will contain green straplines wherever applicable, such as “FSC-certified” and “Please recycle this”. Content and products sent electronically will state “Please print only if necessary”. To highlight our commitment to environmental sustainability, printed materials will include the Green Arts Initiative logo. 

Our marketing staff will carry out audits to identify areas for improvement, such as asking how customers have heard about us. All printing activity will be recorded for reporting purposes.


V. Staff


As part of our commitment to sustainability, EGFF appointed our environmental officers who are responsible for the production and implementation of this policy. As such, any queries related to our policy and environmental commitments should be directed to the environmental officers. The policy will be reviewed on a monthly basis. All staff and volunteers will be required to familiarise themselves with this policy and sign off on it. All staff are encouraged to offer suggestions for improvement. The EGFF team endeavour to critically analyse and research news issues and films in order to provide our audiences with truthful, engaging and environmentally-conscious content.


VI. Waste


All staff and guests are encouraged to reduce, reuse, repurpose or recycle waste wherever possible. An audit of waste generated by our event and festival will be conducted to monitor waste output and identify areas to improve this at future events. Clearly sign-posted, labelled and accessible recycling points will be made available at our in-person events. We will encourage guests to bring reusable water bottles and make use of free tap water refills, as well as encouraging the use of reusable cups when they purchase hot beverages [subject to venue policies/covid 19 guidance] We will minimise waste within our procurement process by estimating our supply requirements to the best of our ability. Any printed materials will be reused wherever possible, such as printed programmes which can be reused for subsequent screenings.


VII. Transparency


Our policy appears here on our website for easy access for all staff, partners and guests. We happily encourage you to get in touch with us if you wish to discuss it further. We hope to provide a report after the festival detailing our environmental impact, mitigation measures and our thoughts on future improvement.


Finlay van der Vossen, Festival Leader

Conor Nicolson, Marketing and Outreach

Adam Williamson, Lead Programmer

Roisin McGrory, Environmental Officer

Abbey Welch, Environmental Officer